Administrative Operations - Working Student (German-Speaking)

Administrative Operations - Working Student (German-Speaking)

Administrative Operations - Working Student - Healthcare Industry (m/f/d)

About Care With Care:

At CWC Recruitment (CWC), we are passionate about what we do. Our mission is to reduce the shortage of 60,000 missing healthcare workers in Germany. We achieve this by recruiting and training unemployed or underemployed healthcare professionals from around the world and offering them reliable jobs in renowned German healthcare institutions. CWC provides healthcare workers—regardless of where they were born—with the opportunity to begin a fulfilling career in Germany. At the same time, it offers employers reliable staffing solutions, thus strengthening the German healthcare system. Our goal is to offer our clients a transparent and sustainable service, focusing on fair and dignified working conditions for the candidates.

CWC is a growing, agile, and international startup based in Berlin. We work with experienced local partners who recruit and train candidates in their home countries, including the Philippines, China, Costa Rica, and Tunisia. If you are a purpose-driven person who enjoys taking responsibility for projects, loves learning, and wants to have an impact through your work, then you are in the right place!

Since December 2022, CWC has officially been part of the MIMS Group, headquartered in Singapore. MIMS operates in 17 countries with 2.7 million healthcare professionals using its services, including staffing solutions.

If you are a motivated student looking to make an impact through your work, enjoy taking on responsibility, and want to grow in a dynamic, international environment, CWC Recruitment could be the perfect fit for you!

As an Administrative Operations - Working Student at CWC, you will work closely with the Operations team to support key business initiatives.

Your primary responsibilities will include:

Handling and processing incoming and outgoing mail.
Support in organizing necessary paperwork for essential filings.
Maintain and organize both the digital and hardcopy filing systems.
Retrieve documents and paperwork when requested.
Updating Candidate and Employer records and tracking of collected documents through the process.
Quality control and screening of Candidate documents.
Processing and submission of Candidate documents to authorities.
Managing appointments.
Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Your Profile:

You have at least a High School diploma;
You have excellent administrative and organization skills
You have great attention to detail.
You work with a high level of accuracy.
You are task oriented.
You are a quick learner, adaptable, flexible.
You are technology savvy and open to learning new platforms and technologies.
You know how to use a scanner/ printer and have worked before within the Google Suite (Google Sheets and Spreadsheets).
You are proactive and a problem solver.
You communicate clearly and efficiently in German (B2/C1 at least) and English (B2/C1).
You are an energetic professional who doesn't mind wearing multiple hats.
You have experience in handling a wide range of administrative and executive support related tasks.
You are able to work independently with little or no supervision.
You enjoy the administrative challenges of supporting an office of diverse people.

Bonus points if:

You speak Spanish.
Have previous experience as an office administrator, office assistant or any relevant role.

What We Offer You:

Valuable Work Experience - Gain hands-on experience in a fast-growing startup within the healthcare recruitment industry.
Flat-hierarchy startup environment - With the opportunity for growth, coupled with a comprehensive onboarding and regular feedback.
A product offering that is neither trend - not season-dependent with exciting tasks and a high level of responsibility.
A meaningful job, as our healthcare professionals help relieve the healthcare system and support the lives of families back home.
Premium Location - We work in a bright and modern workspace located directly next to the U8 in Kreuzberg, Berlin. If you’re not located in Berlin, a WFH option is available. Dogs are also welcome in our office!
English as an official language - Our office language is English, to support an international team yet German is a hard requirement for this opportunity due to our interaction with external partners.
Diversity - CWC champions diversity and inclusion above all with over 13 different nationalities represented in our Berlin office and a commitment to hiring the best candidates, regardless of race, age, country of origin, gender, ability or sexual orientation.
Flexible Office Culture: We believe the most inspired work comes from employees with a healthy work-life balance, which is why we offer a hybrid working model to improve commute times, out of work appointments and family needs.
Subsidized sports membership + Corporate Discounts: All CWC Recruitment employees receive full access to a discounted Urban Sports Club membership as well as hundreds of discounts on popular brands and services through Corporate Discounts.
Meet-ups and team gatherings: For those that like to socialize outside of work, CWC organizes regular team events such as drinks, games, and workshops to foster stronger bonds and get to know each other outside of an office setting.

CWC Recruitment supports diversity worldwide and seeks employees who are equally diverse. CWC is committed to being an equal opportunity employer, recognizing the strength of a diverse workforce, and encourages applications from individuals with varied experiences, perspectives, and backgrounds.